6/11/2023 0 Comments Outlook plain text emailYou will find that the email has been changed to Plain Text but now your signature contains all the information you want. Also try to use the Outlook Web App ( via different browser (such as Chrome/Edge) using Incognito/InPrivate browsing window to check the result. You may also want to put a slogan if one is appropriate for your company.Ĭreate a new email and insert the signature.Ĭlick Format Text on the ribbon and click Plain Text. At the minimum, I recommend you put your name, company name, email address and website. You may also find that links etc are not where you expect them to be.Įdit the file to back the information you want. You will find that all formatting and images have been removed. The txt version defines the plaint text version of that signature.ĭouble-click the file to open it in Notepad. This will open the Windows folder that contains all the files that are used by Outlook to insert signatures in your emails.įind the txt version of the signature that you wish to modify. You will find that the email has been changed to Plain Text but now your signature contains all the information you want. Click Format Text on the ribbon and click Plain Text. Hold down the CTRL button and click the Signatures button. Create a new email and insert the signature. Locate the Signatures button but do NOT click on it yet. (In Outlook) Click File and then Options.Ĭlick on the Mail tab on the list of tabs on the left hand side. I use Outlook 2007 and the problem is following: Sometimes (too often, but not always) I receive email in plain text format even though it was sent in HTML format. It probably won’t look as great as the HTML version (you can’t don any formatting in plain text) but you can at least ensure that it still contains all the information you want to put in. In this post, we show you how to create a plain text version of your signature in Outlook. The problem is that this automatically created version often does not contain essential information from the HTML version. ![]() ![]() (In Outlook 2007, go to the Office button and select Save As. To save multiple messages to one text file, press Ctrl and select the messages. ![]() In the Message list, select the message you want to save. When you create a nicely formatted HTML signature in Outlook, it creates its own plain text version of it (for those instances when you send out or reply to plain text emails). Convert your Outlook messages to text and send a plain text message in Outlook without graphics. Do you have a great looking signature for your HTML emails but find that it either looks terrible or has missing information on plain text emails? Here’s what you need to do.
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